About this case study: it is based on a business typical of the ones we work with, not a named client, and every number comes from the assumptions at the end of the page. Swap in your own and the sums still work.
The problem
With about 400 active matters across district courts and the High Court, clerks spend evenings looking up case status and next hearing dates and copying them into a diary.
Clients call to ask about their next date, and lawyers sometimes learn about a listing late.
What we build
- 1
Case status checked for you
Case numbers are checked against public case status and cause lists each evening, and next dates are written into the matter list.
- 2
Tomorrow's board
Each lawyer gets a list of tomorrow's matters with court and item number every evening.
- 3
Client updates drafted
When a next date changes, a short update is drafted for the clerk or lawyer to send to the client.
Before and after
| Step | Before | After |
|---|---|---|
| Checking case status | About 3 hours an evening | Automatic, spot-checked |
| Tomorrow's list | Diary | Sent every evening |
| Client date updates | Calls | Drafted messages |
Where a person stays in control
Lawyers confirm every listing that matters. Client updates are sent by a person, and no legal advice is automated. Public court sites change format, so checks fall back to a clerk when a lookup fails.
Running cost
Roughly ₹3,000–6,000 a month for hosting and messages.
Tools
- Public case status and cause lists
- Google Sheets
- WhatsApp Business API
- n8n
How the numbers work
- Case status checks: about 2.5 hours an evening × 24 days ≈ 60 hours, of which we assume 80% is saved ≈ 48 hours.
- Client date updates: about 24 hours a month by phone.
- Clerk time costed at ₹300 an hour: 72 × ₹300 = ₹21,600.
Estimates, not promises. Use the savings calculator with your own hours and costs.
Want this for your business?
A free 30-minute call is enough to tell whether it fits, what it would take and what it would cost.